Access to this page requires authorization. You can try signing in or changing directories . Access to this page requires authorization. You can try changing directories . This article covers advanced scenarios for customizing site permissions. Most organizations don't need these options. If you just want to share files or folders, see Share SharePoint files or folders . If you want to share a site, see Share a site . While SharePoint offers extensive customization for site permissions, use the built-in SharePoint groups for communication site permissions and manage team site permissions through the associated Microsoft 365 group. For more information about managing permissions in the SharePoint modern experience, see Sharing and permissions in the SharePoint modern experience . If you need to customize SharePoint groups, this article describes how. Customize site permissions A SharePoint group is a collection of users who all have the same set of permissions to sites and content. Instead of assigning permissions one person at a time, use groups to conveniently assign the same permission level to many people at once. To complete the following steps, you need a permission level that includes permissions to Create Groups and Manage Permissions . The Full Control level has both. For more information, see Understanding permission levels in SharePoint . On your website or team site, select Settings , and select Site permissions . On your website or team site, select Settings , and select Site permissions . On the Permissions page, select Advanced Permissions Settings . On the Permissions page, select Advanced Permissions Settings . On the Permissions tab, select Create Group . On the Permissions tab, select Create Group . On the Create Group page, in the Name and About me boxes, type a name and description for this SharePoint group. On the Create Group page, in the Name and About me boxes, type a name and description for this SharePoint group. In the Owner box, specify a single owner of this security group. In the Owner box, specify a single owner of this security group. In the Group Settings section, specify who can view and edit the membership of this group. In the Group Settings section, specify who can view and edit the membership of this group. In the Membership Requests section, select the settings that you want for requests to join or leave the group. You can specify the email address to which requests should be sent. In the Membership Requests section, select the settings that you want for requests to join or leave the group. You can specify the email address to which requests should be sent. In the Give Group Permissions to this Site section, choose a permission level for this group. In the Give Group Permissions to this Site section, choose a permission level for this group. Select Create . Select Create . Add users to a group You can add users to a group at any time. If you're on a communication site , follow these steps: Select Site access . Select Site access . In the Site access dialog, enter the name or email address of the user or group that you want to add. When the name appears, choose the permission level from the dropdown. In the Site access dialog, enter the name or email address of the user or group that you want to add. When the name appears, choose the permission level from the dropdown. If you want to add more names, repeat these steps. If you want to add more names, repeat these steps. Enter a message to send to the new users in the Add a message box. Enter a message to send to the new users in the Add a message box. If you're on a team site , follow these steps: Select members . Select members . In the Group membership dialog, select Add members . Start typing the name of the user that you want to add. When the name appears, select it. You can add multiple users at once. In the Group membership dialog, select Add members . Start typing the name of the user that you want to add. When the name appears, select it. You can add multiple users at once. To make a member an owner, add them as a member and then use the drop-down arrow in the member profile to make them an owner. Remove users from a group On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . Under Users and Permissions , select People and Groups . Under Users and Permissions , select People and Groups . Under Groups , select the name of the group that you want to remove users from. Under Groups , select the name of the group that you want to remove users from. Select the check boxes next to the users you want to remove, select Actions , and then select Remove Users from Group . Select the check boxes next to the users you want to remove, select Actions , and then select Remove Users from Group . In the confirmation window, select OK . In the confirmation window, select OK .

Grant site access to a group On your website or team site, select Settings , and select Site permissions . On your website or team site, select Settings , and select Site permissions . On the Permissions page, select Advanced Permissions Settings . On the Permissions page, select Advanced Permissions Settings . On the Permissions tab, select Grant Permissions . On the Permissions tab, select Grant Permissions . In the Share dialog, type the name of the SharePoint group that you want to give access to. In the Share dialog, type the name of the SharePoint group that you want to give access to. By default, the Share dialog displays the message Invite people to Edit or Invite people with Can edit permissions. This message grants permissions in the SharePoint Members group. To choose a different permission level, select Show options and then choose a different SharePoint group or permission level under Select a permission level or Select a group or permission level . The drop-down box shows both groups and individual permission levels, like Edit or View Only . By default, the Share dialog displays the message Invite people to Edit or Invite people with Can edit permissions. This message grants permissions in the SharePoint Members group. To choose a different permission level, select Show options and then choose a different SharePoint group or permission level under Select a permission level or Select a group or permission level . The drop-down box shows both groups and individual permission levels, like Edit or View Only . Don't delete any of the default SharePoint groups. Deleting default SharePoint groups can make the system unstable. Only delete groups that you created and no longer want to use. On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . Under Users and Permissions , select People and Groups . Under Users and Permissions , select People and Groups . On the People and Groups page, select the name of the SharePoint group that you want to delete. On the People and Groups page, select the name of the SharePoint group that you want to delete. Select Settings , and then select Group Settings . Select Settings , and then select Group Settings . At the bottom of the Change Group Settings page, select Delete . At the bottom of the Change Group Settings page, select Delete . In the confirmation window, select OK . In the confirmation window, select OK . Assign a new permission level to a group If you customize a permission level or create a new permission level, you can assign it to groups or users. On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . On your website or team site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . On the Site Settings page, under Users and Permissions , select Site Permissions . On the Site Settings page, under Users and Permissions , select Site Permissions . Select the check box next to the user or group to which you want to assign the new permission level. Select the check box next to the user or group to which you want to assign the new permission level. On the Permissions tab, select Edit User Permissions . On the Permissions tab, select Edit User Permissions . On the Edit Permissions page, select the check box next to the name of the new permission level. If you select multiple permission levels, the permission level assigned to the group is the union of the individual permissions in the different levels. That is, if one level includes permissions (A, B, C), and the other level includes permissions (C, D), the new level for the group includes permissions (A, B, C, D). On the Edit Permissions page, select the check box next to the name of the new permission level. If you select multiple permission levels, the permission level assigned to the group is the union of the individual permissions in the different levels. That is, if one level includes permissions (A, B, C), and the other level includes permissions (C, D), the new level for the group includes permissions (A, B, C, D). You can't modify permissions for the default SharePoint groups (Owners, Members, and Visitors) for Team sites that are connected to a Microsoft 365 group. Add, change, or remove a site admin On the site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . On the site, select Settings , and select Site settings . If you don't see Site settings , select Site information , and then select View all site settings . On some pages, you might need to select Site contents , and then select Site settings . Under Users and Permissions , select Site Collection Administrators . Under Users and Permissions , select Site Collection Administrators . In the Site Collection Administrators box, do one of the following: To add a site collection administrator, enter the name or user alias of the person you want to add. To change a site admin, select the X next to the name of the person, and then enter a new name. To remove a site admin, select the X next to the name of the person. In the Site Collection Administrators box, do one of the following: To add a site collection administrator, enter the name or user alias of the person you want to add. To change a site admin, select the X next to the name of the person, and then enter a new name. To remove a site admin, select the X next to the name of the person. Select OK . Note To see the Site Collection Administrators link, you must be at least a SharePoint Administrator . This link isn't displayed to site owners. To see the Site Collection Administrators link, you must be at least a SharePoint Administrator . This link isn't displayed to site owners. Was this page helpful? Need help with this topic? Want to try using Ask Learn to clarify or guide you through this topic? Additional resources Last updated on 2026-05-07